Litigation Legal Secretary

Location: Carlsbad, CA (On-Site)
Salary: $80,000 - $100,000 annually (DOE)
Schedule: Full-Time | Monday-Friday, 8:30 AM - 5:00 PM (30-minute lunch)

About the Role

We are seeking an experienced and highly organized Litigation Legal Secretary to join a busy and fast-paced civil litigation practice in Carlsbad. This role is ideal for a seasoned legal professional with a strong command of litigation procedures, court rules, and deadline-driven workflows. The successful candidate will provide critical administrative and litigation support to attorneys while ensuring accuracy, efficiency, and compliance across all case matters.

Key Responsibilities

• Provide comprehensive administrative and litigation support to multiple attorneys in a high-volume environment.
• Manage and maintain accurate court calendaring, including all statutory deadlines, hearings, and filing requirements.
• Draft, revise, and proofread a variety of litigation documents, including:
  • Pleadings
  • Motions
  • Discovery requests and responses
  • Legal correspondence
• Coordinate and execute filings in state and federal courts (electronic and physical), ensuring compliance with all court rules and procedures.
• Assist with corporate counsel matters, including document drafting and formatting as needed.
• Schedule and coordinate depositions, hearings, client meetings, and trial preparation logistics.
• Maintain well-organized electronic and physical case files with strong attention to detail.
• Communicate professionally with clients, court personnel, opposing counsel, and external vendors.

Qualifications

• Minimum of 3+ years of experience as a litigation legal secretary (required).
• Proven, hands-on knowledge of civil litigation procedures, court rules, and deadline management.
• Strong experience with court filings, calendaring, and document preparation across all phases of litigation.
• Proficiency with legal software, document management systems, and e-filing platforms.
• Excellent written and verbal communication skills.
• Highly organized, detail-oriented, and able to manage multiple competing priorities.
• Dependable, professional, and able to maintain strict confidentiality.

Top Priorities

1. Strong litigation background as a legal secretary (minimum 3 years).
2. Deep experience managing deadlines, filings, and court documentation.
3. Exceptional organizational skills and attention to detail.

Compensation & Benefits

• Salary: $80,000 - $100,000 annually, depending on experience
• Competitive compensation package commensurate with skills, background, and litigation expertise
• Stable, collaborative work environment within a respected litigation practice